We are seeking an organized and detail-oriented Office Administrator to support an electrical and lighting supply company. This role combines administrative support, customer communication, accounts receivable and payable, and end-to-end bookkeeping.
Key Responsibilities
Manage accounts receivable and accounts payable, including invoicing and payment tracking.
Follow up with clients to collect outstanding payments and coordinate payment plans when needed.
Handle inbound and outbound calls, relay messages, and direct inquiries to the appropriate team members.
Perform data entry and maintain accurate financial records and documentation.
Manage day-to-day bookkeeping from start to finish.
Use AI tools to review, polish, and improve the accuracy of written work and administrative tasks.
Provide general office and administrative support to ensure smooth daily operations.
Requirements
Previous experience in office administration, bookkeeping, or accounting.
Experience with accounts receivable, accounts payable, and payment collection.
Background in the commercial industry; experience in electrical, lighting, supply, or distribution is a plus.
Strong organizational skills and attention to detail.
Excellent communication and customer service skills, with the ability to handle payment discussions professionally and empathetically.
Comfortable using AI tools to improve work quality and efficiency.
Ability to manage multiple tasks, maintain accurate records, and work independently.
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