Privacy Policy

This Privacy Policy explains how personal information is collected, used, disclosed, retained, and protected when you use the FinallyStaff platform (the "Platform") to apply for a position or to participate in a recruitment process. It applies to applicants, candidates, and other individuals whose information is submitted through the Platform.

We provide the software that the recruiting organization uses to manage applications. Depending on the context, both we and the recruiting organization may handle your personal information. This policy describes our practices and the safeguards that apply.

You decide what information and documents you submit. Some information is required to process your application; if you choose not to provide it, we may be unable to process your application.

Depending on how you use the Platform, we may collect the following categories of personal information:

• Identity and contact details, such as your name, email address, phone number, and mailing address;
• Application and employment information, such as your work history, education, qualifications, skills, references, and the responses you provide in an application form;
• Documents and media you choose to upload, such as your resume or CV, cover letters, certificates, and identification documents;
• Communications you exchange with us or with the recruiting organization through the Platform;
• Account information, such as your login credentials and account settings; and
• Technical and usage information, such as your device type, browser, IP address, and how you interact with the Platform, collected through cookies and similar technologies.

We use personal information for the following purposes:

• To create and manage your account and authenticate your access to the Platform;
• To receive, organize, and process your job application and supporting materials;
• To allow the recruiting organization to review your candidacy and make hiring decisions;
• To communicate with you about your application, including scheduling, updates, and next steps;
• To maintain the security, integrity, and proper functioning of the Platform and to prevent fraud and abuse;
• To comply with legal and regulatory obligations and to establish, exercise, or defend legal claims; and
• To maintain and improve the reliability and performance of the Platform.

Where applicable law requires a legal basis for processing personal information, we rely on one or more of the following: your consent; the performance of a contract or steps taken at your request prior to entering into a contract; our legitimate interests in operating and securing the Platform; and compliance with legal obligations. Where we rely on consent, you may withdraw it at any time, subject to any lawful retention obligations.

We do not sell your personal information. We do not rent, trade, or otherwise make your personal information available to third parties for their own purposes, and we do not share it with third parties for their marketing or advertising purposes.

Your information is made available only to the recruiting organization and its authorized personnel for the purpose of evaluating and managing your application, and to the limited set of trusted service providers described below who process information on our behalf and under our instructions.

We use a limited number of trusted service providers to operate the Platform — for example, providers of cloud hosting, data storage, and email delivery. These providers may process personal information only as necessary to perform services for us, are bound by confidentiality and data protection obligations, and are not permitted to use your information for their own purposes.

The Platform and its service providers may store and process personal information in jurisdictions other than the one in which you reside. Where personal information is transferred across borders, we take reasonable steps to ensure that appropriate safeguards are in place, as required by applicable law.

We retain personal information only for as long as it is needed for the purposes described in this policy — including managing your application, complying with legal obligations, resolving disputes, and maintaining the security of the Platform. Retention periods may vary depending on the recruiting organization, the type of information, and applicable legal requirements. When personal information is no longer needed, it is deleted or anonymized.

We apply administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, and loss. These include access controls, encryption of data in transit, and ongoing monitoring. No method of transmission or storage is completely secure, and we cannot guarantee absolute security, but we work to maintain and improve our protections over time.

To exercise any of these rights, contact us using the details below or reach the recruiting organization through its official support channel. We will respond within the time required by applicable law. We may need to verify your identity before acting on a request.

Subject to applicable law, you may have the right to:

• Request access to the personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Request deletion of your personal information;
• Request restriction of, or object to, certain processing activities;
• Request a copy of your information in a portable format; and
• Withdraw consent where processing is based on consent.

The Platform uses cookies and similar technologies to keep you signed in, remember your preferences, maintain security, and understand how the Platform is used. You can manage cookies through your browser settings, although disabling certain cookies may affect how the Platform functions.

The Platform is intended for individuals who are old enough to seek or accept employment. We do not knowingly collect personal information from children below the age permitted to work in their jurisdiction. If we become aware that we have collected such information without an appropriate basis, we will take steps to delete it.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will update the "Last updated" date below. We encourage you to review this policy periodically.

If you have questions about this Privacy Policy or how your personal information is handled, contact us at hello@finallystaff.com, or reach the recruiting organization directly through its official support channel.